Exhibit Information

Exhibit Sales Open

The AREMA 2025 Annual Conference & Expo is the perfect place to showcase your products and solutions to the largest targeted audience within the railway engineering industry.  You can expect to find railway engineering professionals from all segments of the industry – Track, Structures, Passenger & Transit, Maintenance-of-Way, Engineering Services and Communications, Signals & Information Technology.

This Expo is an affordable way to reach your target group of railway professionals looking for products and services to help advance their work within the railway industry.  The schedule has been formatted to give exhibitors the perfect mix of face-to-face time with decision-makers on the expo floor, as well as time to meet with potential customers outside the exhibit hall.

Expo Open September 15-16, 2025

Exhibit Booth Rates

10' x 10' Inline Booth: $3,250
10' x 10' Premium Booth: $3,500
10' x 10' Corner: $3,750

Premium Booths are located near high traffic areas.  

Highlights

  • 10 Dedicated exhibit hours with limited competing events
  • Networking Happy Hours will take place in the hall on both afternoons
  • Expo Solution Center - a unique opportunity to showcase your product or solution in the show floor theater (separate fee required)
  • Exhibitors are invited to attend the Welcome Reception, Opening General Session Monday, and Closing General Sessions Wednesday as well as participate in the AREMA Educational Foundation Golf Tournament (separate fee required)
     

Included in Each Booth

  • 7” x 44” identification sign
  • 8’ pipe and drape back wall with 3’ side rails
  • Two (2) Exhibitor registrations per 10' x10' booth with option to purchase additional Exhibitor registrations for $300 each 
  • Commercial General Liability Insurance is included in booth rental fee
  • Two pre-show and one post-show opt-in attendee mailing list to promote your participation
  • Searchable company listing on the official 2025 AREMA Conference website and mobile app with a link to your company’s website right from the interactive Exhibit Hall online
  • 2025 “We’re Exhibiting” participation graphic to use on your website and social media channels to promote your presence in the show and drive traffic to your booth
  • Marketing Promotional Toolkit
  • Networking opportunities during breakfasts, luncheons, afternoon breaks and happy hours
  • Basic Wi-Fi

Location

Indiana Convention Center 100 South Capitol Ave
Indianapolis, IN 46225

Exhibit Hours

Saturday, September 13, 2025
  • 12:00 PM - 5:00 PM Exhibitor Move-In
    Early move-in for booths 200 sq ft and larger 
  • Early Arrivals Meet-Up- More Details to Come  (Exhibitors Welcome to Attend)
Sunday, September 14, 2025
  • 7:00 AM - 2:00 PM AREMA Educational Foundation Golf Tournament  (Separate Registration Required)  (Sponsorship Opportunity)
  • 8:00 AM - 5:00 PM Exhibitor Move-In All Exhibitors 
  • 5:00 PM - 7:00 PM Welcome Reception  (Exhibitors Welcome to Attend)
Monday, September 15, 2025
  • 6:30 AM - 7:30 AM Networking Breakfast (Exhibitors Welcome to Attend)
  • 7:30 AM - 12:30 PM Opening General Session  (Exhibitors Welcome to Attend)
  • 8:00 AM - 10:00 AM Exhibitor Move-In All Exhibitors
  • 12:30 PM - 5:30 PM Expo Open - Dedicated Expo Hours
  • 12:30 PM - 2:00 PM Lunch in Expo
  • 12:30 PM - 4:45 PM Expo Solution Center (Sponsorship Opportunity)
  • 3:00 PM - 3:30 PM Networking Break in Expo
  • 4:30 PM - 5:30 PM Happy Hour in the Expo
Tuesday, September 16, 2025
  • 6:30 AM - 7:15 AM Networking Breakfast (Exhibitors Welcome to Attend)
  • 10:00 AM - 5:30 PM Expo Open - Dedicated Expo Hours from 12:30 PM - 5:30 PM
  • 12:30 PM - 2:00 PM Lunch in Expo 
  • 12:30 PM - 4:45 PM Expo Solution Center (Sponsorship Opportunity)
  • 3:00 PM - 3:30 PM Networking Break in Expo 
  • 4:30 PM - 5:30 PM Happy Hour in the Expo
  • 5:30 PM - 9:30 PM Exhibitor Move Out
Wednesday, September 17, 2025
  • 6:30 AM - 7:15 AM Networking Breakfast (Exhibitors Welcome to Attend)
  • 8:00 AM - 2:00 PM Exhibitor Move-Out
  • 7:30 AM - 1:15 PM Closing General Session  (Exhibitors Welcome to Attend)

As of 12/1/2024 (Subject to Change)

If you have questions please email AREMA Staff.