General Information

Conference, Exhibition & Seminars Location

Minneapolis Convention Center
1301 Second Avenue South
Minneapolis, MN 55403

Hotel Information

Special negotiated room rates for conference attendees are available. AREMA’s headquarter hotel is the Hilton Minneapolis, however there are several hotels to choose from. When booking a room, you will be required to pay a non-refundable room deposit of $180.00.  This charge will appear on your credit card statement as “ConferenceDirect LLC.”  Of the deposit, $10 will be retained as a processing fee and $170 will be applied to your hotel folio as an advance deposit. If rooms are cancelled, in addition to the non-refundable deposit, the following fees will apply:  

  • $60.00 cancellation processing fee for all cancellations made until July 31
  • $90.00 cancellation processing fee beginning August 1 - 26
  • $120.00 cancellation processing fee beginning August 27

Room confirmations will be sent from the Railway Interchange Housing partner, Conference Direct.  Reserve your hotel room as soon as possible because they will fill up quickly.

Warning: Please be aware that Railway Interchange has not authorized anyone but our housing company (ConferenceDirect) to book rooms for Railway Interchange attendees. If you are contacted by an unauthorized housing company that is not ConferenceDirect, we urge you to end the phone call immediately and do not provide any credit card/data or secure information to the caller.

Housing Reservations

Hotel Room Keys are provided by Plasser American 

Travel Discounts

You may book American Airlines flights online at When booking online enter the promotion code 6899BK for a 10% discount. Place the Promotion Code in the promotion code box and your discount will be calculated automatically. Reservations may also be made by calling +1.800.433.1790, please reference the promotional code when you call. There is a $25.00 ticketing service charge for reservations booked via the telephone. For Airport purchases the service charge is $35.00 USD per ticket.  These ticketing service charges are subject to change and not guaranteed until tickets are purchased. 

Reservations and ticketing are available via When booking online, select Book, click on Advanced Search option and enter the Meeting Code (NMSWQ) in the Meeting Code box. Reservations may also be made by calling Delta Meeting Reservations at +1.800.328.1111, Monday-Friday, 7:00 AM – 7:00 PM CDT. Please note that there is a direct ticketing fee for booking through the reservation number above.

United Airlines is pleased to offer travel discounts to our event. Visit and enter Z Code: ZGCD and Agreement Code: 113249 in the Offer Code box. You may also call United Meeting Reservation Desk at +1.800.426.1122, Monday-Friday, 8:00 AM – 10:00 PM ET. Booking fees are waived for Meeting reservations. 

Ground Transportation

Sedan, SUV, and Shuttle Service
10% off ExecuCar Sedan & SUV bookings. 10% off first passenger only when booking a shared ride.
Book Online Now

Professional Development Hours

By attending the AREMA Annual Conference and Seminars, you may earn up to 12.5 Professional Development Hours (PDH).  Please note that your individual state board has the final authority on approving all Professional Development Hours for activities attended. The PDH forms will be available online at AREMA's PDH Page after the Conference.

Registration Fee

The AREMA 2019 Annual Conference registration fee includes admission to all General Sessions, AREMA Technical Sessions and the Railway Interchange Exhibition. The registration fee does not include meals, travel or accommodations. An extra fee applies for the Annual Committee Chairs Luncheon on Tuesday as well as Seminars and Spouse/Guest events.

Cancellation and Transfer Policy

Cancellations must be received in writing on or before August 15, 2019 to to obtain a refund. A 20% processing fee will be charged for all cancellations regardless of the reason. No refunds will be issued for cancellations made after August 15, 2019. Transfers may be made for a $60 processing fee by sending a completed Registration/Transfer Form to The individual submitting the transfer request is responsible for all financial obligations (any balance due) associated with that substitution, which could include a Member to a Non-Member registration fee.


If you have questions regarding the Exhibition, please contact the organization you are exhibiting with or visit the Railway Interchange website.