Sponsorship Opportunities

Commit early in order to receive the most recognition possible!  In addition to reaching a targeted audience, your company logo will be viewed by more than 3,000 AREMA Conference attendees and appear on the following material and receive these benefits:

  • Highlight and website link on the AREMA 2020 Annual Conference & Expo Website
  • On-Site Signage – Minimum of 1x
  • On-Site Show Guide
  • Official Mobile App
  • Recognition on AREMA's Social Media Outlets – Minimum of 1x
  • A complimentary spot for one promotional flyer in the AREMA Literature Area
  • Listed as a sponsor in the AREMA 2020 Annual Conference Proceedings
  • At the event, individuals from sponsoring companies will be recognized with a “Sponsor” ribbon to attach to their badge

Companies who spend $5,000 or more on sponsorship, your benefits include all items above, in addition to:

  • One half-price Conference Registration
  • One half-price AREMA 2020 Membership (individual)
  • One half page advertisement in the Conference Proceedings
  • Logo featured in slideshow presentation (after the Monday General Session break, before and after the Annual Chairs Luncheon and before and after the Wednesday General Session)
  • Receive the pre-registration and post-AREMA conference attendee lists
  • On-Site Signage – Minimum of 3x
  • Recognition on AREMA's Social Media Outlets – Minimum of 2x

Companies who spend $10,000 or more on sponsorship, your benefits include all items above, in addition to:

  • One complimentary Conference Registration
  • One complimentary AREMA 2020 Membership (individual)
  • One full page advertisement in the Conference Proceedings
  • Logo featured in slideshow presentation (after the Monday General Session break, before and after the Annual Chairs Luncheon and before and after the Wednesday General Session)
  • Receive the pre-registration and post-AREMA conference attendee lists
  • On-Site Signage – Minimum of 5x
  • Recognition on AREMA's Social Media Outlets – Minimum of 3x

Sponsorship Terms & Conditions:

  • Sponsorship are allocated on a first-come, first-served basis. 
  • Payment must be provided within 30 days of securing your sponsorship. Make payable to AREMA in US Dollars and drawn on a US bank account.  All payments must be made in full by July 24, 2020. Failure to meet this deadline may prevent sponsor from being included in event promotions.
  • Sponsoring company will not be recognized on the website until the logo and payment is received.
  • Sponsorship commitments are considered binding and non-refundable.

Conference Wide Opportunities 

Conference Wifi - $15,000
Attendees throughout the entire Hotel will appreciate your company providing WiFi. The sponsoring company can customize the WiFi password, which will be featured on all badges, company name and logo will appear on the on-site event guide passed out at registration.  Plus, over 3,000 attendees will be looking for this information and typing it into their phones, a great way to be top of mind for attendees!
Water Bottles - $10,000
Be in the hands of all attendees as they grab your branded water bottle to fill up at various filling stations around the Hilton Anatole.
Hotel Room Keys - $8,000 (Committed)
Take the opportunity to get your company name and logo into the hands of attendees many times each day. Your logo and company information is imprinted on each hotel key for the hotel room block and be featured on any emails regarding hotel rooms.
Signage - $5,000
Display your company logo on Annual Conference signage throughout the hotel that is not for a specific event. 
Event Guide* - $5,000
All attendees will pick up the on-site event guide and refer to it for all events surrounding the Conference. Show off your company logo with this great investment.  There are two spaces available for this sponsorship at $5,000 each.  If you'd like to purchase both spaces, for $10,000, you can make this an exclusive sponsorship item and get a small ad placement in the event guide* in addition.  *Ad must be approved by AREMA and cannot contain sales material.
Conference Proceedings - $10,000
Be the exclusive sponsor of the AREMA 2020 Annual Conference Proceedings. All Conference attendees will receive the Proceedings via email upon check-in to the Conference.  This sponsorship also includes a full page, 4-color ad with a hyperlink in the Proceedings.
Deluxe Badge Holders - $8,000 (Committed)  
Be front and center on all attendees as they don your logo to all events surrounding the AREMA 2020 Annual Conference & Expo with these badge holders.
Mobile App - $7,500 (Committed)
AREMA has gone mobile with the AREMA 2020 Annual Conference & Expo mobile app. The additional benefits of this sponsorship include company logo on mobile app promotional material including signs, emails and announcements. 
Registration Area - $4,000 (Committed)
The sponsoring company’s logo will be included on all registration area signage and in emails where registration is mentioned.  You're sure to be seen by everyone who grabs their badge and registers.
Food & Beverage* - $4,000
Your logo could be at ALL food and beverage areas for the Conference & Expo.  Be seen at the Breakfasts (Monday, Tuesday and Wednesday), Coffee Breaks (Monday, Tuesday and Wednesday) and Expo Lunches (Sunday, Monday and Tuesday).  Over ten hours of food and beverage events where your company would be seen!  

General Level Investment

For those who wish to provide overall support to the AREMA 2020 Annual Conference & Expo without identifying a specific function or activity, choose a General Level investment. This investment provides much-needed broad support to help AREMA cover the costs of audio/visual services, support services and other operating expenses during the Conference. Your company name and logo will be displayed throughout the show.

Diamond Level - $10,000
Platinum Level - $5,000
Gold Level - $2,500
Silver Level - $1,000

Signature Events

Functional Group Technical Sessions - $6,000
Sponsor one of the six Functional Group Technical Sessions on Tuesday, September 15th. The sponsor will be recognized during their chosen session on signs and will also be included as that session sponsor in the AREMA 2020 Annual Conference Proceedings.

Sponsorship is $6,000 per session

Communications & Signals (Committed)
Engineering Services (Committed)
Maintenance-of-Way (Committed)
Passenger & Transit (Committed)
Structures (Committed)
Spouse/Guest Program - $3,500
Help support the AREMA Spouse/Guest Program by sponsoring the Hospitality Suite and Spouse/Guest event. Show the spouses/guests your company cares!
Conference Operating Committee Breakfast - $3,000
This breakfast recognizes the volunteers who serve on the Conference Operating Committee and provide staff and event services throughout the Conference.
Committee Lounge - $3,500
Committee Members are the heart of AREMA’s mission.  Because of their contributions of time, talent and expertise, AREMA is able to provide the essential educational information and tools, knowledgeable community and exceptional experiences that we all value so highly.  Give these hardworking Committee Members a place to relax between their sessions, meetings and presentations. Your company name will be listed on a sign while the room is open Sunday through Tuesday and you’ll be able to bring an item* for the committee members as a thank you.  *Give-a-way item must be approved by AREMA, please no sales flyers.
Professional Headshots - $3,000
Every attendee wants to be recognized as a professional, what better way to get that feeling than with a professional headshot. Attendees will leave with a digital image to use for their website, social media or marketing pieces.  Consider sponsoring this station where attendees will see your company logo with 8 total hours of headshots.
Presidents Dinner - $8,500 (Committed)
The AREMA Presidents Dinner is an invitation-only event, held to honor past and current leaders of the organization.  Your logo will be on signs around the event, on the dinner menu and mentioned during the speeches.
Presidents Dinner Dessert & Cocktails* - $4,000
This post dinner reception will give guests another chance to mingle while sipping on after dinner drinks and eating dessert.  Your company logo will appear on table top signs and napkins. This also includes signage at the event’s entrance.
Presidents Dinner Wine Selection - $3,000 (Committed)
Sponsor the upgraded wine selection at the Presidents Dinner.  Your logo will go on the dinner menus and signs around the event.
Presidents Dinner Entertainment - $1,500
Musical entertainment during the dinner sponsored by your company will set the tone for the evening.
Chairs Luncheon - Past President Tables - $1,400 (Committed)
Be sure your company logo is in front of the AREMA Past Presidents.  These esteemed members will be seated at two tables featuring your logo during the AREMA Annual Committee Chairs Luncheon, make sure your brand is the first they see.  This sponsorship is not a Corporate Table.
Pre-Opening General Session Entertainment - $1,500
As participants make their way to the continental breakfast prior to the Opening General Session, they'll be greeted by lively band to set the mood for the day.  All eyes will be on the entertainment, make sure your logo is right next to them.
Seminars - $3,000 (Committed)
AREMA will be hosting three* seminars before and after the Annual Conference this year, be represented at all three! Your name will be in all three seminar rooms located on the podium banners, on the seminar registration website and you’ll be able to bring a set of giveaways for the attendants as well.  Help support these professionals in attendance who are continuing their education by sponsoring these rooms.  *If any of these seminars are cancelled, no refund will be issued, but other outlets will be utilized to support high levels of sponsorship exposure.

Student Activities

Student Poster Competition - $4,500
Support our student members who take the opportunity to present late-breaking results, ongoing research projects and speculative or innovative work in progress through the Student Poster Competition. Your logo will go on each student’s easel for display throughout the event and then moved to a prominent location for the results to be displayed.
Meet The Next Generation* - $750
This event focuses on the students who represent the next generation of railway engineering professionals. Sponsors can set up a table during the Networking Reception to make contacts and look to fill open career opportunities.  Each company will also receive their logo highlighted on a sign at the event and their information will be included in the On-Site Information Booklet distributed to attendees for follow up discussions. 
Student Activity Room - $3,000 (Committed)
With the expanding number of AREMA student chapters, student participation at the Annual Conference continues to grow. To keep up with the increasing student involvement, we offer a Student Activity Room for students to meet and network with each other during the event. This room will host the many planned student events and activities. Here’s your chance to be in front of the young generation, offer your name on the Student Activity Room and make sure to bring giveaways to continue your brand’s exposure!


Charging Lounge - $10,000 (Two Available)
The Charging Lounges provide great visibility for your company and allows attendees to relax and network while charging their mobile devices.  Each Lounge is a 40' area that will display your company logo throughout.  One Lounge is located in the Trinity Ballroom and the other is in the Trinity Exhibit Hall.  These Lounges are not booths and cannot be staffed it as if it were an Expo booth.  These lounges are meant for attendees to sit and relax in your branded Lounge.
* Shared Sponsorship
Aisle Signs - $6,000
Attendees look to the overhead aisle signs to navigate the exhibit floor. Show off your company logo as they refer to these signs with this great investment. 18 Signs Included.
Please email marketing@arema.org if you’d like to discuss other sponsorship opportunities.