Suitcasing / Outboarding Policy Statement

AREMA Show Management is making preparations for its upcoming event and doing its best to help your company have a successful show.  Show Management has mandated increased measures to protect exhibitors from suitcasing during the AREMA 2020 Conference & Expo.  The practices take away from their exhibit space investment and undermines our industry. Our rules and regulations strictly prohibit solicitation, “suitcasing” or “outboarding” by attendees who conduct business at the AREMA 2020 Conference & Expo, in the Hilton Anatole hotel and who are not exhibiting at the event. 

What are suitcasing and outboarding?

Suitcasing refers to non-exhibiting companies or persons who solicit business in the aisles during the exhibition or in other public spaces, including another company's booth or a hotel lobby.

Outboarding refers to non-exhibiting companies or persons that set up exhibits at off-site locations such as hotel hospitality suites. 
 

No Suitcasing / Outboarding Policy 


Please note that while all Conference attendees are invited to the Exposition, any attendee who is observed to be soliciting business in the aisles, hotel public spaces or in another company’s booth will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to Show Management. Show Management recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly.

For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Show Management must be informed of any hospitality suites, and expressed consent must be received prior to the event.

What Show Management Will Do


AREMA Show Management will respond to all complaints regarding suitcasing or outboarding.  If Show Management deems that a person or company is suitcasing or outboarding, they will be asked to leave the premises immediately (with no refund) and a letter will be sent to the company’s leader notifying them of this offense. Other penalties can include being barred from future trade shows (for a period of time) as an attendee or exhibitor. 

If you suspect suitcasing, please contact meetings@arema.org to file a complaint or visit the main registration area.