Exhibit Information

Exhibit Sales Open

The AREMA 2026 Annual Conference & Expo is where the railway engineering industry converges. This is your opportunity to connect with the most engaged professionals across Track, Structures, Passenger & Transit, Maintenance-of-Way, Engineering Services, and Communications, Signals & IT.

With a schedule designed for high-impact engagement, you'll have direct access to decision-makers on the expo floor and meaningful time to build relationships beyond it. Position your company as a leader in the field and make your mark where the industry moves forward.

Expo Open on September 14-15, 2026

Exhibit Booth Rates

10' x 10' Inline Booth: $3,300
10' x 10' Premium Booth: $3,550
10' x 10' Corner: $3,800

Premium Booths are located near high traffic areas.  

Highlights

  • 8.5 Dedicated exhibit hours with limited competing events
  • Networking Happy Hours will take place in the hall on both afternoons
  • Expo Solution Center - a unique opportunity to showcase your product or solution in the show floor theater (separate fee required)
  • Exhibitors are invited to attend the Welcome Reception, Opening General Session on Monday, and Closing General Session on Wednesday as well as participate in the AREMA Educational Foundation Golf Tournament (separate fee required)
     

Included in Each Booth

  • 7” x 44” identification sign
  • 8’ pipe and drape back wall with 3’ side rails
  • Two (2) Exhibitor registrations per 10' x 10' booth with option to purchase additional Exhibitor registrations for $275 each 
  • Commercial General Liability Insurance is included in booth rental fee
  • Two pre-show and one post-show opt-in attendee mailing list to promote your participation*
  • Searchable company listing on the official 2026 AREMA Conference website and mobile app with a link to your company’s website right from the interactive Exhibit Hall online
  • 2026 “We’re Exhibiting” participation graphic to use on your website and social media channels to promote your presence in the show and drive traffic to your booth
  • Marketing Promotional Toolkit
  • Networking opportunities during breakfasts, luncheons, afternoon breaks and happy hours
  • Basic Wi-Fi

Location

Kansas City Convention Center 1301 West 13th Street
Kansas City, MO 64105

Exhibit Hours and General Information 

Saturday, September 12, 2026
  • 12:00 PM - 5:00 PM Exhibitor Move-In  Early move-in for booths 200 sq ft and larger 
  • 5:00 - 6:00 PM Early Arrivals Meet-Up (More Details to Follow)
Sunday, September 13, 2026
  • 7:00 AM - 2:00 PM AREMA Educational Foundation Golf Tournament (More Details to Follow and Separate Fee Required)
  • 8:00 AM - 5:00 PM Exhibitor Move-In All Exhibitors 
  • 5:00 PM - 7:00 PM Welcome Reception  (Exhibitors Welcome to Attend)
Monday, September 14, 2026
  • 7:30 AM - 8:30 AM Networking Breakfast (Exhibitors Welcome to Attend)
  • 7:00 AM - 9:00 AM Exhibitor Move-In All Exhibitors
  • 8:00 AM - 9:30 AM Opening General Session & Emerging Tech Panel Discussion (Exhibitors Welcome to Attend)
  • 9:30 AM - 10:00 AM General Session Coffee Break 
  • 10:00 AM - 1:00 PM General Session Technical Presentations
  • 10:00 AM - 5:30 PM Expo Open - Dedicated Expo Hours between 1:00 PM - 5:30 PM with limited competing events. 
  • 10:00 AM - 4:30 PM Expo Solution Center Open (Sponsored Speaking Opportunity)
  • 12:30 PM - 2:30 PM Lunch in Expo
  •  4:30 PM - 5:30 PM Happy Hour in the Expo
Tuesday, September 15, 2026
  • 7:00 AM - 8:00 AM Networking Breakfast (Exhibitors Welcome to Attend)
  • 7:30 AM - 1:30 PM Conference Technical Presentations
  • 10:00 AM - 5:30 PM Expo Open - Dedicated Expo Hours from 1:30 PM - 5:30 PM with limited competing events. 
  • 10:00 AM - 4:30 PM Expo Solution Center Open (Sponsored Speaking Opportunity)
  • 12:30 PM - 2:30 PM Lunch in Expo 
  • 4:30 PM - 5:30 PM Happy Hour in the Expo
  • 5:30 PM - 9:30 PM Exhibitor Move Out
Wednesday, September 16, 2026
  • 7:00 AM - 8:00 AM Networking Breakfast (Exhibitors Welcome to Attend)
  • 8:00 AM - 12:00 PM Exhibitor Move-Out
  • 7:30 AM - 10:00 AM Closing General Session  (Exhibitors Welcome to Attend)
  • 10:00 AM - 10:30 AM General Session Coffee Break
  • 10:30 AM - 1:00 PM General Session Technical Presentations 

As of 10/1/2025 (Subject to Change)
If you have questions please email AREMA Staff. 

* Only provided to paid exhibitors