Location, Housing & Travel

Conference, Railway Interchange Exhibit and Seminars Location

Indiana Convention Center

100 S Capitol Ave | Indianapolis, IN | 46225

Hotel Reservations & Housing

Special negotiated room rates for attendees are available. AREMA’s headquarter hotel is the JW Marriott but there are several hotels to choose from. A deposit equal to one night’s room and tax is required to guarantee each reservation. This deposit will be charged on or after September 7, 2023.  The Hotel requires cancellations to be made 72 hours prior to the check-in date to avoid forfeiting the deposit of one night’s room and tax. The final day to make any new reservation requests, make changes, or cancel directly with the housing bureau is Wednesday, September 6th.

The AREMA housing bureau, ConferenceDirect, will charge a cancellation fee based on the following schedule:

  • Opening Date – Friday, May 26 – cancellation fee of $60.00
  • Saturday, May 27 – Tuesday, August 15 – cancellation fee of $90.00
  • Wednesday, August 16 – arrival: cancellation fee of $120.00

Room confirmations will be sent from ConferenceDirect, our housing provider.  Reserve your hotel room as soon as possible as they will fill up quickly. 

Contact ConferenceDirect with questions regarding your hotel reservation at 888-538-3920 or railwayinterchange@conferencedirect.com.


If you are contacted by an unauthorized housing company that is not ConferenceDirect, we urge you to end the phone call immediately and do not provide any credit card/data or secure information to the caller.

Hotel Key Cards Sponsored by:



Air Travel Discounts

Delta Air Lines is pleased to offer special discounts for AREMA.  Please visit Delta Air Lines to book your flights.  You may also call Delta Meeting Network® at 1.800.328.1111* Monday – Friday, 7:00 AM – 7:30 PM CT and refer to Meeting Event Code NMVCQ.

*Please note there is no service fee for reservations booked and ticketed via the reservation 800 number.

United Airlines is pleased to offer travel discounts to our event. Visit United Airlines and enter ZNFF and Agreement Code 841679 in the Offer Code box. You may also call United Meeting Reservation Desk at 1.800.426.1122, Monday – Friday, 8:00 AM – 10:00 PM ET. Booking fees are waived for Meeting reservations. 


If you have questions, please contact us at +1.301.459.3200 or meetings@arema.org.