Frequently Asked Questions

When is the AREMA 2023 Annual Conference in conjunction with Railway Interchange?  
October 1-4, 2023 
Where is the event being held?  
Indiana Convention Center 
100 S Capitol Ave
Indianapolis, IN, 46225
What is included in the cost of my registration?  
There are different registration types, and each is fully explained on our registration page.

Does my registration give me access to the Railway Interchange Exhibits?
Registration to the AREMA Annual Conference or AREMA seminars held in conjunction include entrance to the Railway Interchange 2023 Exhibition during regular hours.

What is the dress code?
Attire is business casual (slacks, polo shirts, sweaters, blazers, blouses, comfortable shoes). It is recommended to dress in layers as temperatures in meeting rooms can vary. 
How can I register a group of 20 or more employees and receive a discount? 
Group registration consists of 20 or more member registrations, submitted at the same time and paid for by one payment.  Group registrations must be submitted by August 15 to receive a 10% discount.  The discount does not apply to Academia, Non-Members, Life Members, Presenters, Membership Dues, or registrations that have been confirmed and paid. Contact for assistance.

What if I registered but did not receive a confirmation?
Some attendees may be on a network with security software that does not allow the confirmation email into the regular inbox.  Please check your spam/junk folder and if the confirmation is not found, email
Will the Technical Session be available On Demand? 
All technical sessions will be made available for full conference attendees to view On Demand after the conference concludes.  On Demand access is included in the registration fee.
How many Professional Development Hours will I receive and how to I obtain a PDH or PIE Certificate?
By attending the AREMA Annual Conference you may earn up to 14.25 and Seminars earn up to 26.5 Professional Development Hours (PDH).  PDH are available through AREMA’s relationship with the New York Professional Engineers (PIE) Program. Individuals needing PDH for other states may self-declare by obtaining a PDH Certificate from their AREMA Education account. Please note that your individual state board has the final authority on approving all Professional Development Hours for activities attended. Your PDH certificate(s) and instructions on how to obtain them will be made available after the conference. 

What if I cannot attend the Conference in person? 
If you are unable to attend the event, it will be available for On Demand purchase in late October.
What are the AREMA COVID-19 Guidelines?  
The health and safety of AREMA event attendees is our top priority. Guidance from the CDC, federal, state, and local authorities regarding COVID-19 protocols and precautions will be monitored. AREMA will inform attendees of all health and safety measures, and requirements for attendance as recommendations arise or change ahead of any AREMA event. By participating and attending AREMA events, you agree and must comply with health and safety protocols published by AREMA and local health officials. 
If I register for the Conference as a participant, what do I agree to so I may attend?  
You agree to the Code of Conduct at AREMA Events Policy.
What is the AREMA Cancellation/Transfer Policy?  
Cancellations must be received in writing to on or before August 15, 2023 to obtain a refund. A 20% processing fee will be charged for all cancellations regardless of the reason. No refunds will be issued for cancellations made after August 15.

Transfers may be made by contacting on or before September 22, 2023. Transfers from member to non-member registration will result in additional fees.  After September 22, transfer requests must be handled onsite at the Registration Desk. 

By registering, you have agreed to adhere to the AREMA Event Policies.
What is the refund policy if I have already paid for an event that has been cancelled?  
AREMA will refund your registration fee back to the original form of payment within 2-3 weeks of the cancellation notice.     
Who do I contact regarding my hotel room?  
All housing questions are answered on our Housing & Travel page.

Will AREMA provide a list of attendees for the Conference?  
Yes, an Attendee-to-Attendee List (Name, Company, Title) will be made available to those who choose to be included. 
How do I contact AREMA?